Virtual Meeting Room

Every user can have a personal video meeting room: a link you share with prospects, with a waiting room so nobody joins until you let them in.

The controls on Your Profile stay locked until an admin turns on meeting rooms for the account; until then you see "Meeting rooms are turned off for this account." Admins and owners do that from Meeting Rooms in the profile menu. See Meeting Rooms for the full host and visitor flow.

Path: profile menu → Your Profile → Virtual Meeting Room (next to your photo)

Admins, owners, and managers can change their own room. View Only users cannot.

Turn on your room

1. Confirm an admin has enabled meeting rooms for the account.
2. Open Your Profile and find Virtual Meeting Room.
3. Turn on the Enabled switch. You see "Meeting room enabled".
4. The first time, the end of your link defaults to your first and last name in lowercase (for example jane-smith). Click the link's edit button to change it.
5. Copy the link and share it.

Your personal link looks like app.hiringcenterpro.com/meet/{account-name}/{your-name}.

Share your room

• Copy the link from Your Profile.
• In a conversation, use the camera button to share a link made for that prospect. That version skips the name, phone, and email form.
• Insert Virtual Meeting Room from a text or email template, or in an automation.
• When booking a virtual meeting, + Meeting Room fills in your room as the location.

Messages visitors see

Click a message to edit it:

• Waiting room message: shown while they wait to be admitted
• Meeting expired message: shown if they wait 15 minutes without being admitted
• Meeting completed message: shown after they leave or you end the meeting

Tips

• Every meeting is transcribed for AI notes. Everyone in the room sees a Transcribing indicator. Video and audio recordings are never stored; HiringCenter keeps the transcript and AI notes on the prospect's meeting.
• Meetings last up to 30 minutes (or 60 on accounts with premium video).
• Admins and owners can also manage your room from Meeting Rooms.
• Turn on the Meeting Rooms push notification so you know when someone is waiting. See Push Notifications.