Email Signatures

Signatures are rich HTML sign-offs (name, title, phone, logo, links) stored per identity. Everyone sending from that identity can insert them. They are not part of Settings → General or Your Profile.

Who can manage them

Admins and owners can add, edit, and delete signatures on any identity. Managers and users can manage signatures only on identities they're assigned to; on other identities they can view them. View Only users can't manage signatures.

Manage signatures in Settings

1. Open Settings → Identities.
2. In the Signatures column, click the count (for example 2 signatures) for the identity.
3. Click Add Signature, or use the pencil (Edit signature) or trash (Delete signature) on an existing one.
4. Give it a name (for example "Default" or "Recruiting Team"), build the signature in the editor, and click Save Signature.

Insert one while writing an email

1. Conversations → Email.
2. In the toolbar, open Signatures.
3. Click a signature to insert it at the end of your draft. If the email already has text, a single blank line is added above it.
4. Send.

You can also add, edit, or delete signatures from this menu if you're allowed to manage that identity's signatures.

Signatures are also available in one-time send emails once you choose the sending identity.

Limits

• Device Handoff emails can't use signatures, because your phone's mail app adds its own.
• A signature's line spacing is kept exactly as you wrote it.

Tips

• Keep one clearly named default signature on each identity so teammates pick the right one.
• A signature is not a template. A template is a reusable email body; a signature is the closing block. Insert the template first, then the signature.